Minutes of Parish Council Meeting held on Monday 16 July 2012 at 8.00 p.m.in the Peek Hall Rousdon
Present: Martin Platts (Chairman), Michael Stride, Allister Kemp,Simon Harper, Judith Ellard, Bill Moore, Cllr Jim Knight, Clerk.
There were no members of the public present, so therefore no Open Forum
1. No District Council Report
2. County Councillor’s Report – grit bins have been moved – the one outside Abbotsford, Combpyne onto flat ground and the one opposite Bridge Cottage to the other side of the road (Trinity Hill). £1,000 locality grant was available until December. Lydyates Lane to be resurfaced urgently. Highways Dept checking all local roads with a view to repairing after recent storms, floods, etc.
3. Apologies were received from Mary Jones, Roy Jones and Kevin Salter, P.C. Steve Speariett
4. Election of Vice Chairman – three nominations had been received for Simon Harper; proposed by M Stride, seconded by Allister Kemp, so duly elected. The chairman and vice chairman both then signed Declaration of Acceptance of these offices.
5. Minutes of the last meeting (21 May) were signed as a correct record by the Chairman.
6. Matters Arising – Old Forge Cottage – planning status – this had been looked into by the Planning enforcement Officer and an application for Change of Use should be forthcoming – to be followed up if necessary.
7. Planning –
Application no 12/1450/FUL – Site of Venning House, Rousdon – Retention of shed, greenhouse, paving, oil tank and flue and formation of Devon Bank (retrospective)-
Based on the information given, the Parish Council had no objections.
Curlew Farm, Trinity Hill Road – 12/1449/AGR – agricultural building – permitted development – the Council had no objections to this. (details by e-mail between meetings)
Discussed at a meeting on 25 June:
Application no 12/1289/FUL – Charton Rise, Rousdon, Lyme Rgis, DT7 3XX
Conversion and extension of outbuilding to provide ancillary accommodation
The Parish Council objected to this application in its present form for the following reasons:
* This is a large development and it is felt that it is not necessary to include the current garage in this – the proposed new garage would dominate the site and the council feel that the garage should be renovated and retained.
* Plans for the sewage/drainage system are not clear – the properties in this small area are served by septic tanks/cesspits and an extra system may be too much in a small area.
* The development would appear to have potential as a self-contained unit and it is felt there should be a restriction placed on it to ensure that it is only to be for family use. Any further potential use, such as holiday letting, should not be allowed, as this would create further implications with regard to traffic, parking, etc. – the property is at the end of a narrow farm lane, which is also a ‘no through road’. If this arose, it would of course be subject to a further planning application for Change of Use.
Present at meeting– Michael Stride, Mary Jones, Judith Ellard, Allister Kemp, Kevin Salter, Bill Moore, Sheila Crees (Clerk) 3 members of the public (owners, plus 1)
Consent had been granted for the following applications:
* 1 Peek Mead Rousdon – outbuilding (12/1108/FUL)
* Groundsman’s Stores, Rousdon Estate (12/0750?FUL) – Demolition and carbon single storey building
8. New Code of Conduct – as part of the Localism Bill this came into force on the 1 July 2012 – copies had been circulated to Parish Councillors, together with Complaints procedure and Declaration of Interest forms – new forms to replace existing ones. To be sent to EDDC by end of July. The Council adopted the new code.
9. Payments: Internal Audit Fee – £90, cheque signed. Internal Audit had taken place on 22 May – there was one anomaly – one payment, cheque no 291 to Audit Commission had not been minuted.
10. Structure of Planning meetings – it was decided that these should take the same form as ordinary council meetings, with an Open Forum at the beginning when members of the public could speak- afterwards they could remain as observers and would not be able to speak. This would be made clear at the beginning of the meeting.
11. Grant update – the work to be done had been approved, clerk to send invoices when ready.
12. Correspondence – police crime report – no crimes reported for our area.
13. Next meeting – 17 September, 8.00 p.m.